COVID-19 Risk Assessment and Mitigations

LONDON OFFICE

The building we are located in is managed by a separate company and they have taken very welcome steps to ensure socially distance members. At the main entrance and reception (Dockside) which is the entrance you must use. We will not allow any staff member using the loading bay or Dock Road Entrance. At the reception there is a bathroom and hand gel and latex gloves available for your use.

  • When you are inside the reception area you must use the hand gels located on the reception desk.
  • Before you come into the office you must visit the bathroom or kitchen and wash your hands with soap/washing liquid and water for at least 20 seconds.

When you come into the office there is a desk located at the entrance, there is hand gel and Dettol wipes on a desk by the entrance.

  • You must use the hand gel when you enter the office
  • You must take a wipe and clean devices you have been using during your commute to work, phones, e-cigarettes etc.

Your normal work environment is a shared very large desk it is your responsibility to ensure you remain 1m+ distance from your colleagues at all times. The desk layout does accommodate for this.

If you leave the office, you must ensure you carry out the entire procedure above each time you enter the building or the office and return.

Our building has kitchens and open seating spaces you are very welcome to use the kitchens and dining spaces, please always be vigilant and ensure you keep a 1m+ distance from all other people, even, if they are your colleagues, normally sitting next to you whilst you work. The kitchen and all the seating areas have hand gel and gloves available for your use. Please use them.

Make your best endeavours to ensure that you do not work or sit face-to-face with other people, our business makes this very unlikely given the sector we work in.

If you cough or sneeze then you must use one of the tissues on your table to catch it, if no tissue is present please use your hands or, ideally, elbow to cover the fallout. As soon as this happens you must revisit the kitchen or bathroom and wash your hands for a minimum of 20 seconds.

DONCASTER OFFICE

Upon entering the building using the main entrance (currently the only one available), at the reception there is hand gel and latex gloves, and shortly down the corridor a bathroom available for your use.

  • When you are inside the reception area you must use the hand gels located on the reception desk.
  • Before you come into the office you must visit the bathroom or kitchen and wash your hands with soap/washing liquid and water for at least 20 seconds.

When you come into the office there is a desk located at the entrance, there is hand gel and Dettol wipes on a desk by the entrance.

  • You must use the hand gel when you enter the office
  • You must take a wipe and clean devices you have been using during your commute to work, phones, e-cigarettes etc.

Your normal work environment are either using a shared very large desk or separate offices, and it is your responsibility to ensure you remain 1m+ distance from your colleagues at all times. The desk layout does accommodate for this.

If you leave the office, you must ensure you carry out the entire procedure above each time you enter the building or the office and return.

Our building has kitchens that you are very welcome to use, but there are no dining spaces available. Please always be vigilant and ensure you keep a 1m+ distance from all other people, even, if they are your colleagues, normally sitting next to you whilst you work. The kitchen and all the desks have hand gel and gloves available for your use. Please use them.

Make your best endeavours to ensure that you do not work or sit face-to-face with other people, our business makes this very unlikely given the sector we work in.

If you cough or sneeze then you must use one of the tissues on your table to catch it, if no tissue is present please use your hands or, ideally, elbow to cover the fallout. As soon as this happens you must revisit the kitchen or bathroom and wash your hands for a minimum of 20 seconds.

COMMUTES:

During your commutes, we will do our best to ensure we work with you to stagger your hours, we do not want any of our team to be travelling during “rush hours” as much as possible.

When you are commuting you must be constantly aware of those around you and ensure you endeavour to keep a minimum of 2m social distance. You must wear a face covering, if you are unable to obtain a face covering, we will provide one for you. It is really important that you use face coverings whenever you are in an enclosed space with other people. Face coverings protect you and all those around you, anything that can be done to stem the transmission of Covid-19 is crucial to getting back to some kind of normality.

FACE TO FACE CONTACT:

None of our roles, even client facing ones require us to have close face to face contact with any of our clients, we are able to transact business with them without close, personal, contact. When you work on a client computer in-person you must ensure you visit the bathroom before you enter the client premises and wash your hands for at least 20 seconds, as per the rules above. We will of course endeavour to keep this at a minimum as much as possible.

We have spoken to all our client nominated risk assessment contacts and they have assured us that they are taking the same steps and procedures that we are. Therefore you are able to visit a bathroom before you enter the office and once you do enter they have procedures in place. You must familiarise yourself with these procedures by phone or email before you embark to the site and remember the rules before you enter a client site.

When outside the office we insist that you use your best endeavours to keep at least a minimum of 2m social distance from other people who you do not live with on a daily basis.

FINALLY:

We believe that by taking the steps above we can enjoy a stable and safe “bubble” of people and continue operating at work in a safe and trusted environment for all. Think of it like a chain-link, we are all responsible for ensuring that we take care of each other safely.

/ THIS DOCUMENT IS A WORK IN PROGRESS WE WILL BE READY BY AUGUST 3RD 2020

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